Finding the correct service provider for your vendor of choice
After you find the right space to hold your event, the next step is finding the right people to help you design your vision. By reading this article, you have done just that. Total Events has worked in just about every venue in the Capital Region and its surrounding areas. Because of our knowledge of these spaces, our knowledgeable staff can be even more helpful to you!
There are many options available to you in terms of dressing up a space. The top 5 problems and solutions are as follows:
1. I’m having my ceremony in the same space as the reception, how can I make it look different?
A: Drapery! We have a large selection of drapery for you to choose from that will properly punctuate your ceremony space without breaking the bank. Some venues, such as the Hall of Springs in Saratoga require some extra tall drapery to accent the dramatic columns inside the ballroom. We have custom cut drapery to accommodate specific rooms. We also create custom fabric arches, chuppahs and mandup's that are sure to please.
2. My reception is inside a tent and I need to dress it up.
A: Easy! Total Events specializes in both tent swags (fabric drapery panels hung through the inside of a tent) and tent liners (complete tent ceiling coverage option). For venues such as The Sagamore’s Shelving Rock Terrace, we have perfected the art of ceiling swags. We have a variety of options available so that each bride can have a custom look for an incredibly reasonable cost. The best value is that we have done this type of décor for so long that the process has become faster, easier and more affordable then ever before!
3. The chairs at my venue don’t go with my wedding décor, what are my options?
A: The first option is to use a chair cover. Total Events has a variety of chair cover options to suite a variety of reception styles and colors. Our chair covers can be easily installed and removed by our staff or yours and will transform the look of almost any banquet chair. The next option would be to rent another chair that better accents your décor choices. We offer Chiavari chairs in 5 of the most popular finishes along as well as a large variety of folding chairs.
4. How can I make my wedding look different from the others that have been hosted at the same venue?
A: Linens and Lighting make a huge impact inside a room. Changing your linens from a blank White or Ivory to specialty linen will immediately change the look of the room. Adding some texture, color or sheen to a table top works magic. Lighting is the other big impact item. This feature will enhance the architecture in the space, set the mood and create ambiance. For instance, deep red lighting portrays a romantic and dramatic effect while an amber glow conveys subtle warmth and softness. We can create a lighting package for any room!
5. How far do you travel for events?
A: The majority of our weddings are in Saratoga Springs, Lake George and the Albany area. However, we routinely travel to the Hudson Valley, the Cooperstown area and all the way up to Lake Placid for events. We don’t have a predetermined service area, and would be happy to provide a quote for any bride in need of services.
Total Events has all of the specialty décor, custom event rental options and wedding accents you design the day of your dreams. Visit our website at www.totaleventsny.com for photos and ideas!
The economy has been difficult to navigate for all business in the last few years. More than anything, a tough economy has bonded professionals together and encouraged a return to more personal relationships, better customer service and some much needed innovation in products. The trade show circuit combines networking with the introduction of new product innovations, making these events more important than ever.
Some businesses have had to cut their marketing budget and being an exhibitor at trade shows can be an expensive venture. If you find that you are unable to exhibit at a show you have always displayed at, make sure you still attend as a guest. It is still important to be in front of the rest of the industry, even if it is simply from a show goer’s perspective. Use the time to focus on what other business are producing, how they display their services and in what ways you can improve upon your own exhibit. Keep in mind that a lot of new products developed have been developed in 2011 as the economy began its rise back up, and they’ll need to be rolled out at 2012 shows.
No one wants to take time out of an already packed schedule to attend anything optional, but go anyway. The opportunity to speak with colleagues is important and can only help you in the long run. Become acquainted with the ways your competitors are marketing themselves from a different perspective. Having your biggest competition pitch their product to you will give you incredible insight and allow you to understand how to more effectively align yourself in the market.
The biggest draw to go is to take advantage of specials that may be available at a trade show. Many businesses offer promotional rates and convention deals to entice their audience to purchase. Know what products and services you need to acquire before heading to the show and you will certainly walk away with some bargains.
If you have questions about an upcoming trade show or convention, contact the experts at Total Events, the leader is Upstate Expo services! Visit our website at www.conventionexposervices.com.
Total Events receives dozens of inquiries every week for all different types of events. Weddings top the list, with the highest volume of interest. About 50% of brides search out their rentals 6-9 months in advance of their wedding date. 25% book a year or more ahead and 25% wait until just 6 months before their big day to make the call. Here are a few tips and tricks of the trade to assist you with your tent and wedding rentals.
Each year we see stiff competition for certain dates, which increases the need to be aggressive in securing your vendors. Memorial Day weekend, the entire month of June, the 4th of July, all of September and New Year’s Eve are the biggest “sell out” dates we see at Total Events. Events during these times should be booked as far in advance as possible. While we do tend to sell out most weekends in April, May, July, August and October as well, there is more flexibility in ordering. The key is to call early to ensure that you get exactly what you want.
Many clients want to “sleep on it”, which is understandable and in most cases harmless. Indecision about linens, décor items and other particulars should not stop you from booking your event rentals. If you find that you can’t decide on which linens to select or if you want to add ceiling swags or paper lanterns, go ahead and book your event without them and add them back in when you make your decision. Confirming your tent, tables, chairs, dance floor and restroom trailer should take precedence over décor items which can be included upon later. Don’t risk loosing out on the major items because of the smaller details.
Bigger is better when it comes to a tent. If you are between two tent sizes, select the next size up to ensure that you have ample space for your guests in case of inclement weather. A larger tent will ensure that you tables aren’t place directly up against the tent sides, where wind or rain could bother your guests. Some brides envision the tent to be completely open and guests milling around outside the tent, but sometimes Mother Nature has other ideas. Always plan for the worst, which will make the best case scenario even better should it happen. Ideally, everyone will have a sunny and comfortable wedding day but unfortunately that isn’t always the case.
Other Tips!
-A photo is worth a thousand words. If you have images of décor or layouts that you like, please let us see them!
-Have a budget in mind when booking your rentals. We can guide you into options that best fit your budget and décor expectation if we know what parameters to work within.
-If you are looking to decorate inside of a venue, photos and dimensions of the space are very important.
-Putting a tent up on private property is far easier than on public property such as a local park or venue property. Keep in mind that most public property requires you to set-up and breakdown all rental items on the same day as your event which can be costly.
Total Events has all of the specialty décor, custom event rental options and wedding accents you design the day of your dreams.
Skeptics would say that a convention is about business and not style. These skeptics are wrong. From the moment we step out of bed, the decisions we make are based on what looks good. Clothes, food, cars, houses… we live in a world of coveting what looks desirable. A trade show is no different. Let Total Events style your next convention so that attendees will want to be there.
The main element of a trade show is the exhibitor booths and if they look boring, so does your show. Total Events has the solution for these boring booths. Our extensive collection of fabrics and drapery colors and styles combined with unique linens to replace that dull table skirting will flip the generic trade show floor on its head. Now that we have the bones of your event amped up, we can focus on the details.
Signage is important when promoting a business or product; take the opportunity to make it great. Custom balloons are also a great way to grab attention and spread the word about your business or product. Total Events can create custom signage and promotional balloons for your vendors, adding to the distinctive design of their space.
Making the space inviting for attendees is a major component to keep them on the show floor as long as possible. Create an attendee lounge for guests to rest their weary bones in. Given a few minutes to relax and enjoy a refreshment will rejuvenate your crowd and persuade them to take another lap through the show space to check back in on any exhibits they may have missed the first time around.
Give guests a break from business and let me relax. Total Events can accommodate Casino tables, Carnival games and other entertainment requests for your upcoming event. Adding some amusement will lighten the mood and enhance the friendly vibe of the tradition. Encouraging guests to let their hair down and network more socially takes the pressure off of what can be a dry, tense environment.
If you have questions about an upcoming trade show or convention, contact the experts at Total Events, the leader is Upstate Expo services! Visit our Convention & Expo Services page!
1. Video
A well executed video about your company and services is an excellent way to convey who you are. Vendors often struggle with explaining their services to every attendee walking by, making a video loop is extremely helpful. Clearly directed towards your company’s message, a video will cut staffing needs, provide an impressive visual display and target your key market. You will never miss the opportunity to reach out to a potential client again!
2. Color
There is no reason to blend into the background of a boring convention. Total Events services extend far beyond the standard booth set-up. Our extensive collection of fabrics, draperies and linens are sure to set your space apart. Creating the proper backdrop for your booth will increase traffic, attention and interest to your space. Display your company colors, a fresh new sign and you are miles ahead of the game.
3. QR Codes
Want to bring people directly to your website? Display a custom QR code in your booth! These custom generated matrix barcodes when scanned by a smart phone will instantly bring the user to the programmed website. You can even set-up a website specifically for attendees of the trade show with information on how to contact you, where to obtain additional information and any show promotions you are running. Never before has information been so literally at our fingertips, take advantage!
If you have questions about an upcoming trade show or convention, contact the experts at Total Events, the leader is Upstate Expo services! Visit our website at www.conventionexposervices.com.
2012 Trend Report The elements that will make your event #amazing!
1. Color
Neutral palettes are out and rich, deep tones are what’s happening in the event world! Dark red and berry tones are all over the forecast for 2012. Romantic and elegant these colors can turn edgy and modern with a few twists. We can’t wait to see our wedding tents lit up with these colors bursting with our LED lighting!
2. Accents
More than ever we are seeing brides dazzle us with their knack for accessorizing their space. Charger plates, personalized table linens, custom monogram lighting projected on the walls, ceiling and dance floor. We just love the steps people are taking to bring their wedding up to the next level.
3. Metallic's
There will be a shine on all of our events this year, because our clients love metallic! Gold and Silver are popping up everywhere. Finishing an event design with a touch of shimmer helps to reflect candle light and provide a dimensional glow that is especially romantic. Total Events has all new centerpiece options to help you achieve this look!
4. Family Style Seating
Long, family style seating seems to be the wave of the future. Our Emperor tables have helped our brides achieve this feeling, with the extra width to create space for a stunning centerpieces as well as family style dining options. This type of table also helps with conversation, making guests feel closer to each other without sacrificing a gorgeous tablescape.
5. Ceremony Décor
Never before have we set so many custom Chuppah’s, mandap’s and wedding arches! Brides are really taking their ceremony to the next level, with seating in the round, opulent arches and beautiful drapery.
Total Events has all of the specialty décor, custom event rental options and wedding accents you design the day of your dreams. Visit our website at www.totaleventsny.com for photos and ideas!
You are newly engaged and have decided to embark on the great journey through the area to find the reception venue of your dreams. Like the brides who have come before you, you wonder “How can I make this space special?” after seeing photos of it from several hundred other weddings. The task can sometimes be daunting to come up with something new, unique and downright YOU. Total Events is here to open up a world of amazing rental items to help you on your way from standard to spectacular.
Generally, booking a wedding at a particular venue will afford you the same options as the rest of the brides using that space. Using the same room, chairs, linens and china in general will make your room look similar to all the rest. What’s fabulous about using an Event Rental company? We can change all that. You don’t have to worry about repeating another bride’s choice; you can start fresh and create your very own. We are able to offer you a variety of tables; sizes and shapes that a venue wouldn’t carry. We have a large inventory of chairs, including a selection of Chiavari chairs in 5 finishes. To call our inventory of linen a selection is an understatement. We have custom linen lots made of imported fabrics from all around the country. Total Events also offers lighting packages and drapery options for nearly any venue. We can customize our inventory of fabrics to suit any need or design expectation.
For the bride who wants to create her very own space, a Total Events tent is the way to go. Starting from the ground up we can build for you a custom reception area. Total Events offers flooring, tent liners, lighting packages, restroom trailers and beyond. Our tent rental services are only the tip of the iceberg!
The items that you may have never thought to upgrade can sometimes make the biggest statement. Have you ever considered a Black and White dance floor? Maybe Confetti Cannons shot off as you make your grand entrance into the reception would make the perfect statement. Would you like to have your cocktail space converted into a modern lounge with illuminated bars and ultra sleek furniture? We can do all of this and more! Just by calling Total Events you are already on your way to an amazingly distinctive event!
