Most receptions seem to format the space the same way, guests seated around large, round tables. It started off slowly, with a bride occasionally asking to “mix up” her reception format and set the tables differently. Let me tell you, it makes all the difference in the world. With a variation in table styles, you have the opportunity to introduce variety. Variety in tables means varied linens and centerpieces. Guests will surely be wowed when they take in the sights of your big day.
Also known as family style seating and banquet seating; these tables are becoming more popular. Total Events stocks a custom table we refer to as our Emperor table. This table is a standard 8’ long, but holds an extra 12” in width to accommodate comfortable table settings and centerpiece arrangements. These tables are perfect for family style catering service, rustic barn receptions and can be mixed in with round tables and square tables for dimension in your reception space.
A square table is a bold move. When we first purchased these stylish tables, brides didn’t know what to make of them. They have gained popularity over the years with our “fashion forward” clients. These tables seat 8 guests and fill a room nicely. They offer ample space for centerpiece arrangements and add a sense of drama to the room with their clean lines.
Many brides opt to not have a sit down dinner and to rather focus on mingling. A cocktail style reception is host of a variety of seating options including tall cocktail tables, short cocktail tables, smaller rounds and even lounge installations. In these situations we like to create intimate seating areas for guests to converge in. They can mill about the event without having to commit to a table for the entire evening and feel free to get up, eat, dance and then find a new nook to settle into.
No matter what your reception style is, Total Events has the tables, chairs and linens to fit your needs. Creating custom seating layouts is so easy with the right equipment, and it is all right here for you to enjoy!
This time of year and everyone is looking for ways to save money. With the Holidays fast approaching it is clear that the long, laid back days of summer are behind us. We understand how important it is to stay on budget and Total Events is here to help you! From a corporate holiday party to a winter wedding, we can help you design the perfect look. We introduce to you, Lucky 13 savings this November 2012-February 2013.
13% Savings On:
Chiavari chairs are one of our most popular rental items primarily because hey instantly transform a boring room into something amazing. Total Events offers them in 5 finishes (Gold, Silver, Black, White & Fruitwood) with your choice of chair pad (Black, White or Ivory). Customize your wedding with a fantastic price on these go-to chairs!
Total Events has a massive selection of in stock specialty linens and overlays. We offer a variety of colors, fabrics, styles and sizes to fit your specific needs. Looking for something unique? No problem! Total Events has collections of linens that don't exist anywhere else, because we created them for our inventory only. Make your table top shine this winter with in stock linen at out of this world prices!
We made some major investments in inventory in 2012 and charger plates were one of them. This is the place for Glass and Acrylic chargers! We stock Clear glass with beaded edge and Hammered Glass with Gold edge. Our acrylic inventory has Deep Red, Lavender, Purple, Chocolate, Silver and Gold. At this season’s lucky price, you can afford to add extra special details to your table top without breaking the bank.
A traditional wedding ceremony and reception needs that extra layer of elegance, and a chair cover can help to get you there. Total Events has 3 styles in stock and carries Black, White and Ivory options for you to select from. The best part is that you can pick up a sample and try it on your chair of choice to ensure that it is the perfect fit. Stop worrying about shipping, fabric quality from internet sources and use the best cover available for your event.
We are the ceremony experts! From custom arches, chuppah's and madap's, Total Events can help you create the ceremony of your dreams. Working with you to design the ideal affect for your ceremony, Total Events brides walk away with custom designs for their special day.
Lighting makes one of the biggest transformations in any room. We offer a wide variety of lighting options including par lights, LED color changing lights, monogram spotlights and star gazer ceiling effect lights. Add drama to your evening for less this winter!
When clients want to transform a well known space into something different, we always use drapery to help up achieve a brand new look. Our drapery ranges from 8' to 24'. Our White and Ivory Chiffon drapery makes the prefect backdrop for winter weddings and ceremonies. Consider pairing drapery with accent swag fabric or up lighting for a truly one of a kind look.
We've saved the very best for last, the lounge! Our favorite use of lounge furniture is when it's saved for a special guest surprise at the end of a reception. Plan for a jazz band, dessert display or gourmet hot chocolate bar to accompany the chic lounge and watch your guests' jaws drop. Our new curved lounge is sure to satisfy!
There it is! The best ways to save this winter is with Total Events & Lucky 13! Call Total Events today for rules, restrictions and availability! Lucky 13 is available for events November 1st, 2012-February 28th, 2013!
We are very lucky in the Capital District of New York. There is a seemingly endless amount of quality wedding vendors in the area who are capable of making dream weddings come true. Here is a short list of some of our favorite wedding themes.
The Barn Wedding
We do a lot of barn weddings, and like to think we have perfected the art of casual-chic. Our antiqued, natural wood barn chairs seem to be the perfect rustic fit for this style wedding. Our Emperor tables provide an ideal place for family style dining. These extra wide tables have plenty of space for a beautiful table arrangement and adorned with our raw Burlap runners, look like they were designed especially for this style event. Our antique bulb street fair lights hung high throughout the barn canopy give a romantic glow, while still having an industrial edge. Additional lighting can be designed with our par theatrical lighting and illuminated paper lanterns can add color and ambiance to any barn interior. We love to soften hard spaces with a touch of Ivory Chiffon drapery, adding a pinch of ultra feminine detail to this style wedding brings the right amount of detail and interest. If you are looking for a barn wedding, consider a few of our favorite places; The Old Tater Barn, Maybee Farms, The Shaker Heritage Barn, Pat's Barn and The Pruyn House.
The Best of Outdoors
During the summer and early autumn, people love to embrace the beauty of Upstate New York and the Adirondack region. A favorite venue for the indoor/outdoor blend event is The Sagamore in Bolton Landing, New York. The Shelving Rock Terrace is a wonderful balance between indoor amenities and gorgeous outdoor views. We have seen some spectacular weddings in this space, using our extensive ceiling swag expertise, we can transform the ceiling in the matter of a few hours. Chiavari chairs, lighting, Black and White dance floors all enhance the beauty of the beautiful resort space. The National Museum of Dance in Saratoga Springs, New York is another excellent space to blend a stunning building with outdoor elements. Ceremony and cocktail hour inside the Museum transitions into dinner and dancing outside in a gloriously appointed tent in the courtyard. The convenience of the downtown Saratoga area and picturesque Saratoga State Park make this venue a proven winner.
A Formal Ballroom
There is no lack of truly amazing indoor space in the Capital District. Traditional weddings are proven winners, and Total Events has all of tricks to make them custom. Chair Cover rentals, specialty linens, personalized monogram, lounge furniture and exceptional accessories will make your next event stand out from all the others. One of the many benefits of the indoor event is that weather will never get in your way. The dead of winter and the blazing hot days of summer will never bring you down inside. No rain, snow or even a hurricane can ruin your plans, and that my friends is a great insurance policy to have. Also, a vast majority of these venues are associated with hotels, which make getting ready and housing out of town guests a breeze. Almost every major hotel in the area boasts an impressive ballroom, and assorted singular ballroom facilities in the area partner with them for ease of planning.
Our bread and butter is the tent wedding. Our inventory of tents can be outfitted from modest to glamorous and everywhere in between. A tent wedding offers tremendous flexibility and complete customization; it is the "blank slate" of venues for you to do with what you will. Tented events are particularly fabulous when they are on gorgeous grounds. Many times our couples want to showcase a beautiful backyard or family estate and bring the tent into the mix. Even still, we have created some of our most outrageous weddings in parking lots and empty fields which demonstrates that no matter where the tent goes, the inside can be a whole other world.
No matter what style wedding you are after, Total Events has the equipment and know how to get you there. Planning a wedding anywhere in the Upstate New York area means you can count on Total Events to provide you with quality service, rentals and experience. From Poughkeepsie, Kingston, Hudson, Oneonta, Albany, Saratoga Springs, Lake George, Lake Placid and in between, we travel to meet your needs! Check out our website at www.totaleventsny.com for photos and ideas!
The mark of a good business expo might be hard for some people to find. While many people might think it is all about the glitz of the show floor, others believe the proof is in the heavy swag back they tote home with them. Here are some trade and true ways to evaluate the next trade show you attend.
The people behind the booth are the barometer for how well a convention is doing. A hall filled with smiling faces and the buzz of commerce means an A+ convention. Keep in mind that this event is an expense for the businesses exhibiting and they want a successful show to ensure a good return on their investment. Happy vendors means the show is going well. If you can hear a pin drop or the people working at the exhibit booths appear bored, the prognosis of the show is poor.
#3 Did the show have amenities?
There are a few markers of a first class show, and having "extras" is at the top of the list. Trade shows with quality convention services will likely offer additional features that a lower budget show may not be able to afford. If you can spot a guest lounge, refreshment kiosk, guest services counter or upgraded theme decor in the convention space it is likely that you are at a high end show. Many lower budget shows don't attract high big spenders and probably have a more simple display. The shows that have their pick of exhibitors and expect a large crowd will often invest in more colorful drapery, upgraded guest conveniences and eye catching designs.
Finding the correct service provider for your vendor of choice
After you find the right space to hold your event, the next step is finding the right people to help you design your vision. By reading this article, you have done just that. Total Events has worked in just about every venue in the Capital Region and its surrounding areas. Because of our knowledge of these spaces, our knowledgeable staff can be even more helpful to you!
There are many options available to you in terms of dressing up a space. The top 5 problems and solutions are as follows:
1. I’m having my ceremony in the same space as the reception, how can I make it look different?
A: Drapery! We have a large selection of drapery for you to choose from that will properly punctuate your ceremony space without breaking the bank. Some venues, such as the Hall of Springs in Saratoga require some extra tall drapery to accent the dramatic columns inside the ballroom. We have custom cut drapery to accommodate specific rooms. We also create custom fabric arches, chuppahs and mandup's that are sure to please.
2. My reception is inside a tent and I need to dress it up.
A: Easy! Total Events specializes in both tent swags (fabric drapery panels hung through the inside of a tent) and tent liners (complete tent ceiling coverage option). For venues such as The Sagamore’s Shelving Rock Terrace, we have perfected the art of ceiling swags. We have a variety of options available so that each bride can have a custom look for an incredibly reasonable cost. The best value is that we have done this type of décor for so long that the process has become faster, easier and more affordable then ever before!
3. The chairs at my venue don’t go with my wedding décor, what are my options?
A: The first option is to use a chair cover. Total Events has a variety of chair cover options to suite a variety of reception styles and colors. Our chair covers can be easily installed and removed by our staff or yours and will transform the look of almost any banquet chair. The next option would be to rent another chair that better accents your décor choices. We offer Chiavari chairs in 5 of the most popular finishes along as well as a large variety of folding chairs.
4. How can I make my wedding look different from the others that have been hosted at the same venue?
A: Linens and Lighting make a huge impact inside a room. Changing your linens from a blank White or Ivory to specialty linen will immediately change the look of the room. Adding some texture, color or sheen to a table top works magic. Lighting is the other big impact item. This feature will enhance the architecture in the space, set the mood and create ambiance. For instance, deep red lighting portrays a romantic and dramatic effect while an amber glow conveys subtle warmth and softness. We can create a lighting package for any room!
5. How far do you travel for events?
A: The majority of our weddings are in Saratoga Springs, Lake George and the Albany area. However, we routinely travel to the Hudson Valley, the Cooperstown area and all the way up to Lake Placid for events. We don’t have a predetermined service area, and would be happy to provide a quote for any bride in need of services.
Total Events has all of the specialty décor, custom event rental options and wedding accents you design the day of your dreams. Visit our website at www.totaleventsny.com for photos and ideas!
Total Events receives dozens of inquiries every week for all different types of events. Weddings top the list, with the highest volume of interest. About 50% of brides search out their rentals 6-9 months in advance of their wedding date. 25% book a year or more ahead and 25% wait until just 6 months before their big day to make the call. Here are a few tips and tricks of the trade to assist you with your tent and wedding rentals.
Each year we see stiff competition for certain dates, which increases the need to be aggressive in securing your vendors. Memorial Day weekend, the entire month of June, the 4th of July, all of September and New Year’s Eve are the biggest “sell out” dates we see at Total Events. Events during these times should be booked as far in advance as possible. While we do tend to sell out most weekends in April, May, July, August and October as well, there is more flexibility in ordering. The key is to call early to ensure that you get exactly what you want.
Many clients want to “sleep on it”, which is understandable and in most cases harmless. Indecision about linens, décor items and other particulars should not stop you from booking your event rentals. If you find that you can’t decide on which linens to select or if you want to add ceiling swags or paper lanterns, go ahead and book your event without them and add them back in when you make your decision. Confirming your tent, tables, chairs, dance floor and restroom trailer should take precedence over décor items which can be included upon later. Don’t risk loosing out on the major items because of the smaller details.
Bigger is better when it comes to a tent. If you are between two tent sizes, select the next size up to ensure that you have ample space for your guests in case of inclement weather. A larger tent will ensure that you tables aren’t place directly up against the tent sides, where wind or rain could bother your guests. Some brides envision the tent to be completely open and guests milling around outside the tent, but sometimes Mother Nature has other ideas. Always plan for the worst, which will make the best case scenario even better should it happen. Ideally, everyone will have a sunny and comfortable wedding day but unfortunately that isn’t always the case.
-A photo is worth a thousand words. If you have images of décor or layouts that you like, please let us see them!
-Have a budget in mind when booking your rentals. We can guide you into options that best fit your budget and décor expectation if we know what parameters to work within.
-If you are looking to decorate inside of a venue, photos and dimensions of the space are very important.
-Putting a tent up on private property is far easier than on public property such as a local park or venue property. Keep in mind that most public property requires you to set-up and breakdown all rental items on the same day as your event which can be costly.
Total Events has all of the specialty décor, custom event rental options and wedding accents you design the day of your dreams.
Skeptics would say that a convention is about business and not style. These skeptics are wrong. From the moment we step out of bed, the decisions we make are based on what looks good. Clothes, food, cars, houses… we live in a world of coveting what looks desirable. A trade show is no different. Let Total Events style your next convention so that attendees will want to be there.
The main element of a trade show is the exhibitor booths and if they look boring, so does your show. Total Events has the solution for these boring booths. Our extensive collection of fabrics and drapery colors and styles combined with unique linens to replace that dull table skirting will flip the generic trade show floor on its head. Now that we have the bones of your event amped up, we can focus on the details.
Signage is important when promoting a business or product; take the opportunity to make it great. Custom balloons are also a great way to grab attention and spread the word about your business or product. Total Events can create custom signage and promotional balloons for your vendors, adding to the distinctive design of their space.
Making the space inviting for attendees is a major component to keep them on the show floor as long as possible. Create an attendee lounge for guests to rest their weary bones in. Given a few minutes to relax and enjoy a refreshment will rejuvenate your crowd and persuade them to take another lap through the show space to check back in on any exhibits they may have missed the first time around.
Give guests a break from business and let me relax. Total Events can accommodate Casino tables, Carnival games and other entertainment requests for your upcoming event. Adding some amusement will lighten the mood and enhance the friendly vibe of the tradition. Encouraging guests to let their hair down and network more socially takes the pressure off of what can be a dry, tense environment.
If you have questions about an upcoming trade show or convention, contact the experts at Total Events, the leader is Upstate Expo services! Visit our Convention & Expo Services page!
Attending a convention can sometimes be intimidating if you are going it alone and don’t know other people at the show. Total Events can offer you the most exciting tool to remedy this common problem, a Casino Night! You may now slap your forehead and mutter “Why didn’t I think of that?” several times.
A Total Events Casino Night is the ideal tool for networking functions. There are no awkward silences or cliques of people hovering around the same cocktail table. With a Casino Night the action is at the tables and people can make casual conversation as they (pause for reaction) enjoy themselves! There is no better way to present yourself than organically, as you have a good time. This scenario casts a great light on everyone, from the host of the party to the attendee who is hoping to expand their business contacts.
Perhaps you have done a “Vegas Night” before and want something new a different. We have that too. We can switch this theme in a dozen ways. Total Events also offers a Wild West Gambling Saloon, Disco Gaming Lounge, Island gaming theme, or a Video Horse Racing party. Creating a fantasy inside the networking space will encourage participants to come out of their shells and embrace the chance to meet new people in a stress free manner. Total Events takes all of the guess-work out of booking your next event with our custom Casino packages tailored to events of all sizes!