This time of year and everyone is looking for ways to save money. With the Holidays fast approaching it is clear that the long, laid back days of summer are behind us. We understand how important it is to stay on budget and Total Events is here to help you! From a corporate holiday party to a winter wedding, we can help you design the perfect look. We introduce to you, Lucky 13 savings this November 2012-February 2013.
13% Savings On:
Chiavari chairs are one of our most popular rental items primarily because hey instantly transform a boring room into something amazing. Total Events offers them in 5 finishes (Gold, Silver, Black, White & Fruitwood) with your choice of chair pad (Black, White or Ivory). Customize your wedding with a fantastic price on these go-to chairs!
Total Events has a massive selection of in stock specialty linens and overlays. We offer a variety of colors, fabrics, styles and sizes to fit your specific needs. Looking for something unique? No problem! Total Events has collections of linens that don't exist anywhere else, because we created them for our inventory only. Make your table top shine this winter with in stock linen at out of this world prices!
We made some major investments in inventory in 2012 and charger plates were one of them. This is the place for Glass and Acrylic chargers! We stock Clear glass with beaded edge and Hammered Glass with Gold edge. Our acrylic inventory has Deep Red, Lavender, Purple, Chocolate, Silver and Gold. At this season’s lucky price, you can afford to add extra special details to your table top without breaking the bank.
A traditional wedding ceremony and reception needs that extra layer of elegance, and a chair cover can help to get you there. Total Events has 3 styles in stock and carries Black, White and Ivory options for you to select from. The best part is that you can pick up a sample and try it on your chair of choice to ensure that it is the perfect fit. Stop worrying about shipping, fabric quality from internet sources and use the best cover available for your event.
We are the ceremony experts! From custom arches, chuppah's and madap's, Total Events can help you create the ceremony of your dreams. Working with you to design the ideal affect for your ceremony, Total Events brides walk away with custom designs for their special day.
Lighting makes one of the biggest transformations in any room. We offer a wide variety of lighting options including par lights, LED color changing lights, monogram spotlights and star gazer ceiling effect lights. Add drama to your evening for less this winter!
When clients want to transform a well known space into something different, we always use drapery to help up achieve a brand new look. Our drapery ranges from 8' to 24'. Our White and Ivory Chiffon drapery makes the prefect backdrop for winter weddings and ceremonies. Consider pairing drapery with accent swag fabric or up lighting for a truly one of a kind look.
We've saved the very best for last, the lounge! Our favorite use of lounge furniture is when it's saved for a special guest surprise at the end of a reception. Plan for a jazz band, dessert display or gourmet hot chocolate bar to accompany the chic lounge and watch your guests' jaws drop. Our new curved lounge is sure to satisfy!
There it is! The best ways to save this winter is with Total Events & Lucky 13! Call Total Events today for rules, restrictions and availability! Lucky 13 is available for events November 1st, 2012-February 28th, 2013!
It's never too early to dive into the details of your big day
We have quite a few 2013 weddings already on the books, which reminds us that it is never too early to start settling on the details of your big day. While some people are from the school of thought that you have months to "figure it out" the reality is that hundreds of other brides are probably looking at your preferred colors, venue, photographer, chairs and more for the exact same day. Booking in advance will save you the headache, heartache and sticker shock of rounding up your selections at the last minute.
In our opinion, once you have your venue booked, settle on the rest of the details of the reception as soon as possible. While the location is fresh in your mind, decide what colors, style and items you would want in the space. Once you decide, put it in writing! There is a limited supply of everything, so booking your choices early will only help you in the end. We talk to disappointed brides everyday who can't find the chair they want or their tent size isn't available. Especially if you are looking for a specialty item like a White dance floor or lounge furniture it's a good idea to get out ahead of the pack.
Brides generally book their rentals 6-12 months in advance of their date. In order to officially be ahead of the game, you would be making your calls 12+ months before your weddings. That may sound early to you, but in actuality, it's really not. May, June, September and October have become the most popular months for wedding rentals in recent years. Generally, weekends are shut down at least a month in advance for these prime dates. July, August and December are close seconds for the Event industry and should probably have the same early booking disclaimer. While some brides hesitate to book early because their guest county may change, it's nothing to worry about. We expect your county to fluctuate and ask for your final numbers a week before your event date. A good rule is to book early with your worst case scenario and begin to cut the numbers down as you get closer to the date.
There are a lot of bonus features of early booking for your wedding date. The best is that you know your expenses and can have a clear plan on how to spread them out and make payments over time. Another fantastic reason to book early is that you can concentrate on dress fittings, seating arrangements and other month/week of details without overwhelming yourself. You can relax knowing that you have everything on your to do list checked off, paid for and confirmed so that the month before your wedding is smooth sailing!
Okay, so maybe it’s not cold outside…yet. Winter weddings can pose a set of unique dilemmas that prevent many brides from selecting a wedding date in the chilly months. Navigating the holiday and the potentially crummy weather makes setting a winter date more difficult. The brave brides who do choose a winter date are often rewarded with gorgeous photos, discounted prices and fabulous décor options.
Spring, summer and fall brides tend to be the real gamblers. It seems like everyone wants a perfect day, and outdoor ceremony and ideal landscape. Our winter brides don’t worry about any of this, because they know everything will happen inside and so a swing in temperature or a smattering of precipitation doesn’t throw their plans off. A winter bride already has her indoor ceremony planned to perfection. A beautiful winter evening makes the perfect backdrop for a candle lit ceremony in front of a roaring fire.
It’s a colossal misconception that the winter bride has limited color choices. Yes, the predictable choices would be winter whites and in some cases a more holiday inspired palette with red and green. We are seeing the winter weddings take a whole new spin in the color department. Silver, slate blue and brown seem to be leading the pack this season. Lending to the natural wood elements of a barn, the silver and slate blue contract nicely with a warm wood tone and give a contemporary but earthy balance. Grey and Blush are also a hit this season. The soft, feminine pink palette set off with a masculine and neutral grey make a snowy backdrop stunning. Our edgier brides have set it off with a ruby red and aqua scheme. Depending on the boldness of the shades, the wedding can be high octane or mildly vintage.
Who doesn’t love some comfort food? Winter is the best time of year to indulge in those favorite yummy goodies like White hot chocolate, mulled cider, mini pot pies, mini grilled cheese bites with a tomato soup shooter and on and on the list can go. Greeting your guests with something that gives them the warm and fuzzies is sure to set the tone for a memorable evening.
No matter what style wedding you are after, Total Events has the equipment and know how to get you there. Planning a wedding anywhere in the Upstate New York area means you can count on Total Events to provide you with quality service, rentals and experience. From Poughkeepsie, Kingston, Hudson, Oneonta, Albany, Saratoga Springs, Lake George, Lake Placid and in between, we travel to meet your needs! Check out our website at www.totaleventsny.com for photos and ideas!
Whether you are just starting to exhibit or you are a trade show veteran, understanding the basics is crucial to your success.Let Total Events walk you the basics if you are a trade show novice or provide a few tips to veteran exhibitors to make planning for your trade show events an easier venture.
What is your booth exactly?
A general booth space is typically an 8'X10' Pipe and Draped structure with a skirted table, (2) chairs, wastebasket and Vendor Identification sign.Depending on your venue, you may have items such as: carpet, electrical drops or internet. Make sure you are aware of what any “extras” are and use them to your advantage when you are able! These items can help shave off hundreds of extra dollars from your trade show costs, and the best part is you are already paying for them!
Where are you going?
Are you facing an aisle?Is there a column in your booth?Are you next door to a direct competitor?Ask questions!Waiting until a month before the show to ask to be moved can be tricky business as many materials for shows (like show books and exhibitor maps) are already in production.Making changes too late in the game can mean you miss out on potential clients, solely because they didn’t know where to find you!Knowing details about your booth can help you and your exhibit house determine the best way to take advantage of your space AND your trade show assets like hanging rings, video monitors and table/seating placement.
Who is you Show Decorator?
After you have secured your trade show display space, one of your first steps is to contact the Show Management and determine who the show decorator is.The Show Coordinator typically books business like Total Events as a first step in their event process.The decorator is the company that provides services such as:carpet, A/V, material handling, etc.Knowing who your decorator is will help you troubleshoot any issues you may have in the planning of your event.
Have you filled out your Exhibitor Kit?
Once you have determined who your decorator is you will want to request a Show/Exhibitor Kit.Show kits are invaluable assets on virtually everything to do with your show.The Exhibitor packet is a summary of all the essential show information on one page:discount deadlines, shipping dates, move in and out dates, show hall hours, etc. Keep this document handy!This document will help keep you organized at a glance.This single document has a majority of the information needed to help keep you on budget and on schedule.Make sure to double check all deadlines listed on forms.
Gathering the information and items above early in your trade show planning process will help ensure the long term success of your event. Knowing this information will help lower costs, reduce frustration, and keep you organized.If you have questions about an upcoming trade show or convention, contact the experts at Total Events, the leader is Upstate Expo services!Visit our website at www.conventionexposervices.com.
The return of warm weather means the beginning of another great outdoor party season. Here are some reasons to host your next Event inside a Total Events tent.
When you have a tent event, the party goes wherever you want. It is certainly convenient to host a large gathering in the comfort of your own backyard, especially when the bulk of your guests are bound to be friends, family and neighbors. Total Events makes backyard gatherings like a Graduation party easy by providing you with all the options to show your school spirit like specialty table linens in a variety of colors, balloon decor and colorful lighting.
Hosting a backyard event can be an economical solution to a tight budget gathering. Controlling your food costs by preparing the spread yourself will make the burden of hosting 100 people a bit less expensive.
Designing your own event from the ground up (literally!) give you the flexibility to create the day however you want! Weather you want a casual brunch, an easy lunch, a late night crowd or an all day open house a Total Events tent event accommodates it all. There are never any reasons to worry about what window of time your guests will arrive, because you have the opportunity to set your own rules! A Total Events tent is usually set up at least 24 hours in advance to ensure that you have the time you need for your special day.
The first rule of tent events is there are no rules for tent events. No matter what the size or theme, a tent can transform into the venue of your dreams. From a petite 20x20 tent all the way up to a 60 X 140, tents come in all sizes and shapes. If an all white canvas isn't your scene we have a multitude fabric available to drape the interior of your canopy. From the ceiling to the floor, Total Events offers custom options for any need or want.
It doesn't matter if you want to BBQ yourself or have a talented catering company take care of the food; the choice is up to you! Our area is lucky to have some of the very best off premise catering companies available for all types of events. Having a tent event gives you the flexibility to select from dozens of talented vendors to create the perfect combination of Event professionals.
Total Events offers a wide range of products for a variety of different events, from the largest wedding to small festivities. Total Events provides specialty items, décor linens, china and glassware, catering equipment, furniture, tables, chairs, lighting accessories and more. For more information, visit www.totaleventsny.com
Finding the correct service provider for your vendor of choice
After you find the right space to hold your event, the next step is finding the right people to help you design your vision. By reading this article, you have done just that. Total Events has worked in just about every venue in the Capital Region and its surrounding areas. Because of our knowledge of these spaces, our knowledgeable staff can be even more helpful to you!
There are many options available to you in terms of dressing up a space. The top 5 problems and solutions are as follows:
1. I’m having my ceremony in the same space as the reception, how can I make it look different?
A: Drapery! We have a large selection of drapery for you to choose from that will properly punctuate your ceremony space without breaking the bank. Some venues, such as the Hall of Springs in Saratoga require some extra tall drapery to accent the dramatic columns inside the ballroom. We have custom cut drapery to accommodate specific rooms. We also create custom fabric arches, chuppahs and mandup's that are sure to please.
2. My reception is inside a tent and I need to dress it up.
A: Easy! Total Events specializes in both tent swags (fabric drapery panels hung through the inside of a tent) and tent liners (complete tent ceiling coverage option). For venues such as The Sagamore’s Shelving Rock Terrace, we have perfected the art of ceiling swags. We have a variety of options available so that each bride can have a custom look for an incredibly reasonable cost. The best value is that we have done this type of décor for so long that the process has become faster, easier and more affordable then ever before!
3. The chairs at my venue don’t go with my wedding décor, what are my options?
A: The first option is to use a chair cover. Total Events has a variety of chair cover options to suite a variety of reception styles and colors. Our chair covers can be easily installed and removed by our staff or yours and will transform the look of almost any banquet chair. The next option would be to rent another chair that better accents your décor choices. We offer Chiavari chairs in 5 of the most popular finishes along as well as a large variety of folding chairs.
4. How can I make my wedding look different from the others that have been hosted at the same venue?
A: Linens and Lighting make a huge impact inside a room. Changing your linens from a blank White or Ivory to specialty linen will immediately change the look of the room. Adding some texture, color or sheen to a table top works magic. Lighting is the other big impact item. This feature will enhance the architecture in the space, set the mood and create ambiance. For instance, deep red lighting portrays a romantic and dramatic effect while an amber glow conveys subtle warmth and softness. We can create a lighting package for any room!
5. How far do you travel for events?
A: The majority of our weddings are in Saratoga Springs, Lake George and the Albany area. However, we routinely travel to the Hudson Valley, the Cooperstown area and all the way up to Lake Placid for events. We don’t have a predetermined service area, and would be happy to provide a quote for any bride in need of services.
Total Events has all of the specialty décor, custom event rental options and wedding accents you design the day of your dreams. Visit our website at www.totaleventsny.com for photos and ideas!
Total Events receives dozens of inquiries every week for all different types of events. Weddings top the list, with the highest volume of interest. About 50% of brides search out their rentals 6-9 months in advance of their wedding date. 25% book a year or more ahead and 25% wait until just 6 months before their big day to make the call. Here are a few tips and tricks of the trade to assist you with your tent and wedding rentals.
Each year we see stiff competition for certain dates, which increases the need to be aggressive in securing your vendors. Memorial Day weekend, the entire month of June, the 4th of July, all of September and New Year’s Eve are the biggest “sell out” dates we see at Total Events. Events during these times should be booked as far in advance as possible. While we do tend to sell out most weekends in April, May, July, August and October as well, there is more flexibility in ordering. The key is to call early to ensure that you get exactly what you want.
Many clients want to “sleep on it”, which is understandable and in most cases harmless. Indecision about linens, décor items and other particulars should not stop you from booking your event rentals. If you find that you can’t decide on which linens to select or if you want to add ceiling swags or paper lanterns, go ahead and book your event without them and add them back in when you make your decision. Confirming your tent, tables, chairs, dance floor and restroom trailer should take precedence over décor items which can be included upon later. Don’t risk loosing out on the major items because of the smaller details.
Bigger is better when it comes to a tent. If you are between two tent sizes, select the next size up to ensure that you have ample space for your guests in case of inclement weather. A larger tent will ensure that you tables aren’t place directly up against the tent sides, where wind or rain could bother your guests. Some brides envision the tent to be completely open and guests milling around outside the tent, but sometimes Mother Nature has other ideas. Always plan for the worst, which will make the best case scenario even better should it happen. Ideally, everyone will have a sunny and comfortable wedding day but unfortunately that isn’t always the case.
-A photo is worth a thousand words. If you have images of décor or layouts that you like, please let us see them!
-Have a budget in mind when booking your rentals. We can guide you into options that best fit your budget and décor expectation if we know what parameters to work within.
-If you are looking to decorate inside of a venue, photos and dimensions of the space are very important.
-Putting a tent up on private property is far easier than on public property such as a local park or venue property. Keep in mind that most public property requires you to set-up and breakdown all rental items on the same day as your event which can be costly.
Total Events has all of the specialty décor, custom event rental options and wedding accents you design the day of your dreams.